FERPA defines directory information as information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. FERPA gives institutions the discretion to share certain student records (Directory Information) to a third party without the student’s written consent. Designated directory information at Illinois State University includes the following: student’s name*, address (local & home), telephone listing (local and home), Illinois State University email address, date and place of birth, major field of study, dates of attendance, grade level, enrollment status (e.g. Directory information is general information that may be released without consent of the student, unless the student has indicated otherwise by restricting the release of directory information found in their MyEnsign page. Directory information is information contained in a student’s education record that would not generally be considered harmful or an invasion of privacy if disclosed. 34 CFR § 99.3. Currently enrolled students may suppress directory information by following the directions found in the Student Code (3-604). Students and former students have the right to inspect and review their education records within 45 days from making such a request. To do request that your information be withheld, please complete the Request to Withhold Directory Information form and submit it to the Office of the University Registrar. Harvard University Common FERPA Directory Information Elements FERPA Directory Term Definition Student's name The student's current legal name or full name as shown on his or her application for admission. Since class enrollment is not directory information, uploading a class list constitutes a release of non-directory information and either requires the prior consent of every student or a contract with the vendor containing four FERPA-specific clauses. Students have the right to request that UTC withhold directory information. FERPA was enacted to ensure that parents and students age 18 and older can access those records, request changes to them, and control the disclosure of information, except in specific and limited cases where FERPA allows for disclosure without consent. FERPA permits the release of directory-type information to third parties without written consent of the student provided the student has been given the opportunity to withhold such disclosures (See nondisclosure requests). Students who do not want their directory information released must complete and sign an Authorization to Withhold Directory Information form. If you are ever in doubt, do not release any information until you contact the Office of the Registrar at 219-989-2210 or cheryla@pnw.edu. Directory Information. See more about Directory Information below. Students’ Rights and Disclosure of Your Directory Information . Student record information is confidential and private. Please note that students who inform Johnson & Wales University not to release directory information will have their records marked confidential. Back Next Each department, school, college, office, program, or entity which maintains records is required to give public notice of the categories of information designated as directory information. What is Directory Information? FERPA classifies protected information into three related, but distinct categories: Education records, PII (FERPA PII), and Directory information, which is a subset of FERPA PII. The Office of the Registrar manages all WSU educational records, oversees data privacy, and provides FERPA training to all WSU employees. FERPA allows the University to release information referred to as “Directory Information” without a student’s permission. Directory information means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Directory Information FERPA permits release of "directory information" without authorization unless the student notifies the Registrar's Office in writing and within the first two weeks of a semester of a specific request that the College not release such information. Address The student’s residential address while school is in session, (as provided by the student or the University). Address The student’s residential address while school is in session, (as provided by the student or the University). To avoid violating FERPA rules, do not at any time: Another exception to FERPA's prior consent rule is disclosure to "school officials." A confidential hold will not allow JWU to respond to any requests for information about the student except where permitted or required under FERPA, such as when the university receives a subpoena. Directory Information. Please note that class schedule and next-of-kin information are not directory information and cannot be released to anyone within the University of North Texas that does not have a "legitimate educational interest" or to anyone outside of the University except as provided by law. Because FERPA permits institutions to release “directory information” without violating the law, GradImages can use school-provided address information to help distribute free, no-obligation commencement photography proofs to graduates and their families. Before disclosing directory information about a student to any third party, individuals should contact the Office of the Registrar to determine whether the student has restricted the release of his/her directory information. The Office of the Registrar is responsible for student record information. FERPA Directory Information Harvard University Common FERPA Directory Information Elements FERPA Directory Term Definition Student's name The student's current legal name or full name as shown on his or her application for admission. In person, the student must present either their official University or government issued I.D. Please note that school-provided addresses are a good secondary source of information. Make a Report. 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